Exhibitor registration for the PICNet 2018 Educational Conference is now open!
The next PICNet annual conference takes place March 8-9, 2018 at the Sheraton Airport Hotel in Richmond
Exhibitor table locations are shown in the floorplan below (you can click on the drawing to enlarge it), and are allocated on a first-come-first-served basis. Exhibitors with equipment must book a space with an “E” next to it (but you do not have to have equipment in order to book one of those tables). Also, we can move the equipment spots, so if you have equipment but would like a different table, just let us know.
If you have visited this page before, please refresh your browser to ensure you are looking at the most recent version of the floorplan; the version you should see is dated August 1st. You can click on the image to view a larger version.
To register to exhibit at the PICNet conference, download our exhibitor registration form, complete, and send to Helen Evans, Communications Officer. Please leave the form as an Excel file and do not PDF.
Setup and tear-down times
Setup time: 7:30-8:00 am, Thursday March 8
Tear-down time: 1:30-3:30 pm, Friday March 9
Please note: exhibitors in the main conference room will need to wait for the break between the first and second presentations after lunch to pack up, so as not to disturb delegates listening to the post-lunch presentation; exact times will be posted once the conference program is finalized.
Times that delegates will be visiting your booths are: breakfast, morning coffee break, lunch, and afternoon coffee break (on the Thursday; no afternoon coffee break on the Friday). Exact times will be posted when the conference program is finalized (usually November).
Please label all boxes as follows:
We have created a Shipping Label Template for you; you can print on any size paper/label you like, but please ensure that it contains all the above information, and that the text is large enough to be legible (boxes have gone astray before because receivers at the hotel didn’t see the right information). Some carriers’ shipping labels do not have room for all the information we are requesting, and/or have very small text, so please put these labels on in addition to your carrier’s label.
Items you are shipping should arrive no sooner than 3 days before the conference. Should the shipment arrive before Monday March 6th, storage fees are applicable: $5 per box and $50 per pallet/skid. If you are sending large items (ie, on a pallet), please inform Pia Schattner, conference services manager, at least 1 week in advance.
Booking your guest room
You can view our hotel location and information page, or go directly to Sheraton Online Bookings.
You can call or email Helen Evans, Communications Officer, at 604-459-1971.